 Grades, Regulations, and Records
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GRADING SYSTEM
GradesThe grading system consists of:
- A = Exceptional, 4.0 grade points per credit.
- A– = 3.7 grade points per credit.
- B+ = 3.3 grade points per credit.
- B = Superior, 3.0 grade points per credit.
- B– = 2.7 grade points per credit.
- C+ = 2.3 grade points per credit.
- C = Average, 2.0 grade points per credit.
- C– = 1.7 grade points per credit.
- D+ = 1.3 grade points per credit.
- D = Inferior, 1.0 grade point per credit.
- D– = 0.7 grade point per credit.
- F = Failure, 0.0 grade point per credit.
- G = Reserved for Graduate Credit, no grade point per credit.
- I/Alt Grade = Incomplete, no grade points or credits. If not resolved after 12 months or degree conferral, the "I" reverts to the alternate grade.
- N = No Credit, no grade point per credit.
- P = Pass, credit given, no grade points.
- R = Thesis in Progress, credit given, no grade points.
- S = Satisfactory, credit given, no grade points.
- TR = Accepted Transfer Credit.
- U = Unsatisfactory, no credit or grade points.
- W = Withdrawal (passing), no credit or grade points.
- Y = Grade yet to be determined, no credit or grade points.
- AUD = Audit, no credit or grade points.
- WAU = Withdrawal from Audit, no credit or grade points.
When a requirement of a course has not been completed for reasons acceptable to the instructor and the rest of the academic work is passing, a report of I (incomplete) may be made and additional time granted. The I is only granted at the discretion of the instructor. The instructor must submit the grade the student will earn if the missing work is not completed. That alternate grade will become the default grade if the missing work is not completed. The instructor documents the deficiency and the deadline for completing the missing work. A record of the deficiency shall be kept on file in the unit or department office. The allotted time awarded shall not exceed one calendar year except by petition* or the time of the degree conferral, whichever comes first. To remove the I grade, the student must complete the deficiency within the allotted time and the instructor will then submit the appropriate grade. If the student fails to complete the work within the allotted time, the Registrar's Office will automatically change the I grade on the student's record to the alternate grade submitted by the instructor at the time the I was given. The alternate grade will be included in the grade point average. Under no circumstances shall a student who earns an A–F grade or an N or U grade have his or her grade changed retroactively to an I grade.
An instructor may move to correct a grade by filing a Change of Grade in the Registrar’s Office. Grade changes for students of a permanently separated instructor will be managed by the department chair of the course involved. Upon permanent separation from the University an instructor’s change of grade will not be accepted by the Office of the Registrar. The Office of the Registrar will routinely review grade changes.
*A student may petition via the Office of the Registrar for an extension of the one calendar year deadline with the concurrence of the faculty. An approved petition will grant an extension of a single additional term, with a maximum of three total extensions being possible. An approved petition for an extension of time to remove an incomplete will be voided at the time of degree conferral.
Students may withdraw from a course. In such cases, a grade of W is assigned. A student who discontinues attendance in a course without official withdrawal receives a grade of F in the course.
Grade PointsGrade points are computed on the basis of 4 points for each credit of A grade, 3.70 for each credit of A– grade, 3.30 for each credit of B+ grade, 3.00 for each credit of B grade, 2.70 for each credit of B– grade, 2.30 for each credit of C+ grade, 2.00 for each credit of C grade, 1.70 for each credit of C– grade, 1.30 for each credit of D+ grade, 1.00 for each credit of D grade, .70 for each credit of D– grade, and 0 for each credit of F.
Marks of I/Alt, W, P, N, R, S, and U are disregarded in the computation of points. The grade point average (GPA) is the quotient of total points divided by total credits; total credits are the number of term credits in which grades A, B, C, D, and F are received.
Table Version
| A |
Exceptional |
4.0 grade points per credit |
| A- |
|
3.7 grade points per credit |
| B+ |
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3.3 grade points per credit |
| B |
Superior |
3.0 grade points per credit |
| B- |
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2.7 grade points per credit |
| C+ |
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2.3 grade points per credit |
| C |
Average |
2.0 grade points per credit |
| C- |
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1.7 grade points per credit |
| D+ |
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1.3 grade points per credit |
| D |
Inferior |
1.0 grade point per credit |
| D- |
|
0.7 grade point per credit |
| F |
Failure |
0.0 grade point per credit |
| G |
Reserved for Graduate Credit |
No grade point per credit |
| I/Alt Grade |
Incomplete/Alternate Grade |
No grade points or credits. If not resolved after 12 months or degree conferral, the "I" reverts to the alternate grade. |
| N |
No Credit |
No grade point per credit |
| P |
Pass |
Credit given, no grade points |
| R |
Thesis in Progress |
Credit given, no grade points |
| S |
Satisfactory |
Credit given, no grade points |
| TR |
Accepted Transfer Credit |
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| U |
Unsatisfactory |
No credit or grade points |
| W |
Withdrawal (passing) |
No credit or grade points |
| Y |
Grade yet to be determined |
No credit or grade points |
| AUD |
Audit |
No credit or grade points |
| WAU |
Withdrawal from Audit |
No credit or grade points |
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Academic Standing
Satisfactory Academic Standing (Undergraduate students)Oregon State University expects students to maintain satisfactory academic progress toward degree completion. At the conclusion of each term, grade point averages are calculated and academic standings determined for students seeking a baccalaureate degree. Students whose standings evidence a lack of satisfactory progress will be warned of this condition and advised to seek help from their academic advisers.
Academic Warning: Students with a term GPA below 2.00 will be placed on academic warning.
Academic Probation: Students who have completed two or more terms at OSU and have an OSU cumulative GPA below 2.00 will be placed on academic probation. Students who attain a cumulative GPA of 2.00 or better are removed from academic probation.
Academic Suspension: Students who are on academic probation and have a subsequent term GPA below a 2.00 will be placed on academic suspension. Academic suspension is recorded on the student's academic record. Students who are academically suspended are denied all privileges of the institution and of all organizations in any way connected to it, including any university-recognized living group. Suspended students will be considered for reinstatement to the university after two years or completion of a minimum of 24 quarter credits of transferable college level work at an accredited college or university, with a GPA of 2.50 or above.
The Faculty Senate Academic Standing Committee is charged with the responsibility for enforcement of the regulations on satisfactory academic standing. Additionally, this committee has discretionary authority to grant exceptions and to develop guidelines for the administration of these regulations.
AttendanceAn instructor has the privilege of considering class participation in arriving at a student's grade, but it is not intended that attendance in and of itself normally be a factor in measuring a student's academic accomplishment in a course.
Other LimitationsAcademic performance is not the sole criterion for admission to and continuation in certain courses and programs at the university, such as practicum courses and internships. The university may find it necessary to evaluate a person's background to determine his or her likelihood of maintaining standards of professional conduct that are necessary in the academic discipline or profession. An evaluation may take into consideration current performance, as well as past experiences and actions that could affect a student's ability to perform in the particular course or program.
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Student Conduct RegulationsOregon State University aspires to stimulate a lasting attitude of civility, social responsibility and openness in our students as well as an appreciation for our values of accountability, diversity, respect, and truth. Consistent with that, all students enrolled at OSU are expected to follow student conduct regulations and university policies that have been developed to govern behavior of students as well as members of the university community. These regulations and policies are formulated to guarantee each student's freedom to learn and to protect the fundamental rights of others. The assumption upon which these regulations are based is that all people must treat others with dignity and respect in order for scholarship to thrive. The regulations and procedures for disciplinary action and appeal are available on the OSU Web site, http://oregonstate.edu/studentconduct/. Violations of the regulations subject a student to appropriate disciplinary or judicial action. These regulations have been formulated by the Student Conduct Committee, the Student Activities Committee, the university administration, and the State Board of Higher Education.
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Student Records Family Educational Rights and Privacy Act of 1974, as amended, (20 U.S.C. 1232g) provides that Oregon State University students have the right to inspect and review the student’s education records within 45 days of the day the university receives a request for access; the right to request the amendment of the student’s education record that the student believes are inaccurate or misleading; the right to consent to disclosures of the personally identifiable information contained in the student’s educational record, except to the extent that FERPA authorizes disclosure without consent; and the right to file a complaint with the U.S. Department of Education concerning alleged failures by Oregon State University to comply with the requirements of FERPA. The Student Records Policy is available in the printed and electronic Registration Information Handbook and in the electronic General Catalog.
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Release of Student Information to Military Recruiters (Solomon Amendment) Oregon State University provides information about students that is requested by military recruiters under requirements of the Solomon Amendment (As of Oct. 23, 1998 [63 Fed. Reg. 56819] and the Interim Rule published Jan. 13, 2000 [65 Fed. Reg. 2056] by Department of Defense). Under this federal law military recruiters may request the following information: Name, current mailing address (as provided by the student) including e-mail address, current telephone number (as provided by the student), age, class level (e.g. freshman, sophomore, etc.), and academic major. The information may be requested for the immediately previous term, current term, or future term for all students age 17 and older who are or were registered at OSU for at least 1 credit in the requested term. Recruiters may request this information each term. Recruiters may not obtain any information that is not in the above list of student recruiting information. For example, they may not request any of the following: Social Security Number or ID Number, place of birth, race/ethnicity/nationality, grades and GPA, grades of low-performing students, religious affiliation, names of students with loans in default, veteran status, or names of students no longer enrolled at OSU. Institutions that do not comply with the Solomon Amendment risk losing federal funding from the Departments of Defense, Education, Health and Human Services, Labor, and Transportation. Institutions do not risk losing student-aid funding such as Perkins Loans, Federal SEOG or Work-Study funds.
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Progress Standards for Veteran StudentsPrograms at Oregon State University are approved for the use of VA benefits under the Montgomery GI Bill, Dependents Educational Assistance, and Title 38 and Title 10 of the US Code, or benefits offered by the State of Oregon Department of Veteran Affairs. The university, through the Registrar’s Office, provides the certifying service to qualified students. The certifying official issues enrollment certification documents to the appropriate VA regional office and monitors students’ satisfactory progress for the VA. Students wishing veterans counseling or other services must address the Veterans Administration directly.
1. OSU students who receive benefits from the Veterans Benefits Administration of the Department of Veterans Affairs are subject to the satisfactory progress standards as set forth in Chapter 38, U.S. Code sections 1674, 1724, 1775, and 1776, and to those defined by the university in Academic Regulation 22.
AR 22. Satisfactory Academic Standing
Oregon State University expects students to maintain satisfactory academic progress toward degree completion. At the conclusion of each term, grade point averages are calculated and academic standings determined for students seeking a baccalaureate degree according to the criteria outlined below. Students whose standings evidence a lack of satisfactory progress will be warned of this condition and advised to seek help from their academic advisers.
- Academic Warning: Students with a term GPA below 2.0 will be placed on Academic Warning.
- Academic Probation: Students who have completed two or more terms at OSU and have an OSU cumulative GPA below 2.0 will be placed on Academic Probation. Students who attain a cumulative GPA of 2.0 or better are removed from Academic Probation.
- Academic Suspension: Students who are on Academic Probation and have a subsequent term GPA below 2.0 will be placed on Academic Suspension. Academic Suspension is recorded on the student’s academic record. Students who are academically suspended are denied all the privileges of the institution and of all organizations in any way connected to it, including any university-recognized living group.
- Reinstatement to the University: Suspended students will be considered for reinstatement to the university after two years or completion of a minimum of 24 quarter credits of transferable college-level work at an accredited college or university, with a GPA of 2.5 or above.
The Faculty Senate Committee on Academic Standing is charged with the responsibility for enforcement of the above regulations on Satisfactory Academic Standing. Additionally, this committee has discretionary authority to grant exceptions and to develop guidelines for the administration of these regulations.
2. Students, who are placed on probation by the university, also will be notified that they are on probation insofar as Veterans Affairs’ progress standards are concerned. If a student’s deficiency is not corrected and they subsequently are placed on academic suspension, the university will notify Veterans Affairs of his or her unsatisfactory progress.
3. The university will recertify students who are suspended by the university and subsequently reinstated by the Academic Standing Committee.
4. Students dismissed from the university for unsatisfactory conduct will be reported as making unsatisfactory progress. The university will recertify the student only upon rescission of the dismissal by the university.
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VA Certifying OfficialThe VA Certifying Official (VACO) certifies the enrollment of veterans and eligible dependents at Oregon State University. All veterans and eligible dependents, whether new, returning, or transfer students, who expect to receive educational benefits from the Veterans Administration must notify the VACO in the Registrar’s Office. The amount of educational benefits varies with the number of credits taken. Contact the Veterans Administration directly for details at http://www.gibill.va.gov/.
The VA Certifying Official also monitors and reports to the Veterans Administration the Satisfactory Progress Standards for students who are receiving VA education benefits. See Progress Standards for Veteran Students for more information.
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Campus Veteran Service OfficerThe Campus Veteran Service Officer for region two is Gus L. Bedwell in the Oregon Department of Veterans' Affairs office. His cell phone number is 503-559-3284, his e-mail address is bedwelg@odva.state.or.us.
The Campus Veteran Service Officer also maintains an office on the OSU campus in the Registrar's Office, B102 Kerr Administration Building.
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State Education AidThe state of Oregon has an educational aid program available to Oregon veterans who meet eligibility requirements. The state benefit may not be received for training for benefits which the veteran currently is receiving under the federal GI Bill. Information about the Oregon aid program may be obtained from the Department of Veterans Affairs, Education Section, 700 Summer St., NE, Salem, OR 97301-1285, 503-373-2000 or 800-828-8801. Additional information may be obtained from the Web site at http://www.oregon.gov/ODVA/BENEFITS/OregonEducationBenefit.shtml.
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2004 Oregon State University