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 Grades, Regulations, and Records

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Catalog Year Policy

 

Graduation Requirements/Catalog Contract Policy

When determining the graduation requirements for a given student:

  • Students must meet all applicable degree requirements from the published catalog(s).
  • The student’s catalog year for institutional and baccalaureate core requirements is established by his or her first term of attendance (matriculation date) at Oregon State University as an admitted student.
  • The student’s catalog year for college/major/option/minor requirements is based on the date of declaration of the major/option/minor; consequently, a student’s first (primary) major/option must be in the same catalog year. If a primary option is declared in a subsequent academic year, the primary option will be aligned with the catalog year of the primary major. If the primary option did not exist in the catalog year of the primary major, the primary major will roll forward to the catalog year of the primary option.
  • Additionally, while the student’s first major/option must be in the same catalog year, any additional declarations of majors/options/minors will be determined by the declaration dates (and corresponding catalog years) established by the change of academic program process. A student, in collaboration with an advisor, can also choose to graduate under a subsequent (to their most recent major declaration date) catalog year within the same major/option.
  • At the time of graduation, all students, including transfer students, must use a catalog that is not more than ten years old. Students may petition to the head advisor of their college for an extension of a catalog greater than ten years prior to their expected graduation term.
  • Current policy requires a student to reapply after not enrolling at OSU for four consecutive terms (not including summer terms); the published catalog for the resulting readmission/matriculation date will become the catalog of record for graduation requirements. The Planned Educational Leave Program defined in AR 13.d beginning with 2011–2012 academic year, provides a mechanism for a student to sustain their original catalog of record during a planned absence.
  • For Degree Partnership Program students, the first term the student is admitted to OSU will be the matriculation date and will determine the catalog year for institutional and baccalaureate core requirements. The catalog year for college/major/option/minor requirements will be the same as all other OSU students.
  • Every effort has been made to ensure the accuracy of information in the OSU General Catalog. However, Oregon State University or the Oregon State Board of Higher Education may find it necessary from time to time to make changes in courses, curricula, or degree requirements. Students already admitted to a program in which such changes have been made will be reasonably accommodated, if possible, to ensure their normal progress toward a degree. A student may, however, still be required to conform to changes in courses, curricula, or degree requirements as deemed necessary by Oregon State University or the State Board of Higher Education.

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Grading System


Grades

The grading system consists of:

  • A = Exceptional, 4.0 grade points per credit.
  • A– = 3.7 grade points per credit.
  • B+ = 3.3 grade points per credit.
  • B = Superior, 3.0 grade points per credit.
  • B– = 2.7 grade points per credit.
  • C+ = 2.3 grade points per credit.
  • C = Average, 2.0 grade points per credit.
  • C– = 1.7 grade points per credit.
  • D+ = 1.3 grade points per credit.
  • D = Inferior, 1.0 grade point per credit.
  • D– = 0.7 grade point per credit.
  • F = Failure, 0.0 grade point per credit.
  • G = Reserved for Graduate Credit, no grade point per credit.
  • I/Alt Grade = Incomplete, no grade points or credits. If not resolved after 12 months or degree conferral, the "I" reverts to the alternate grade.
  • N = No credit, no grade point per credit.
  • NG = No basis for a grade, no credit or grade points.
  • P = Pass, credit given, no grade points.
  • R = Thesis in Progress, credit given, no grade points.
  • S = Satisfactory, credit given, no grade points.
  • TR = Accepted Transfer Credit.
  • U = Unsatisfactory, no credit or grade points.
  • W = Withdrawal (passing), no credit or grade points.
  • WC = Complete withdrawal, no credit or grade points.
  • Y = Grade yet to be determined, no credit or grade points.
  • AUD = Audit, no credit or grade points.
  • WAU = Withdrawal from Audit, no credit or grade points. 


When a requirement of a course has not been completed for reasons acceptable to the instructor and the rest of the academic work is passing, a report of I (incomplete) may be made and additional time granted. The I is only granted at the discretion of the instructor. The instructor must submit the grade the student will earn if the missing work is not completed. That alternate grade will become the default grade if the missing work is not completed. The instructor documents the deficiency and the deadline for completing the missing work. A record of the deficiency shall be kept on file in the unit or department office. The allotted time awarded shall not exceed one calendar year except by petition* or the time of the degree conferral, whichever comes first. To remove the I grade, the student must complete the deficiency within the allotted time and the instructor will then submit the appropriate grade. If the student fails to complete the work within the allotted time, the Registrar's Office will automatically change the I grade on the student's record to the alternate grade submitted by the instructor at the time the I was given. The alternate grade will be included in the grade-point average. Under no circumstances shall a student who earns an A–F grade or an N or U grade have his or her grade changed retroactively to an I grade.

An instructor may move to correct a grade by filing a Change of Grade in the Registrar’s Office. Grade changes for students of a permanently separated instructor will be managed by the department chair of the course involved. Upon permanent separation from the University an instructor’s change of grade will not be accepted by the Office of the Registrar. The Office of the Registrar will routinely review grade changes.

*A student may petition via the Office of the Registrar for an extension of the one calendar year deadline with the concurrence of the faculty. An approved petition will grant an extension of a single additional term, with a maximum of three total extensions being possible. An approved petition for an extension of time to remove an incomplete will be voided at the time of degree conferral.

Students may withdraw from a course. In such cases, a grade of W is assigned. A student who discontinues attendance in a course without official withdrawal receives a grade of F in the course.

Grade Points

Grade points are computed on the basis of 4 points for each credit of A grade, 3.70 for each credit of A– grade, 3.30 for each credit of B+ grade, 3.00 for each credit of B grade, 2.70 for each credit of B– grade, 2.30 for each credit of C+ grade, 2.00 for each credit of C grade, 1.70 for each credit of C– grade, 1.30 for each credit of D+ grade, 1.00 for each credit of D grade, .70 for each credit of D– grade, and 0 for each credit of F.

Marks of I/Alt, W, WC, P, N, NG, R, S, and U are disregarded in the computation of points. The grade-point average (GPA) is the quotient of total points divided by total credits; total credits are the number of term credits in which grades A, B, C, D, and F are received.

Table Version

 

A Exceptional 4.0 grade points per credit
A-   3.7 grade points per credit
B+   3.3 grade points per credit
B Superior 3.0 grade points per credit
B-   2.7 grade points per credit
C+   2.3 grade points per credit
C Average 2.0 grade points per credit
C-   1.7 grade points per credit
D+   1.3 grade points per credit
D Inferior 1.0 grade point per credit
D-   0.7 grade point per credit
F Failure 0.0 grade point per credit
G Reserved for Graduate Credit No grade point per credit
I/Alt Grade Incomplete/Alternate Grade No grade points or credits. If not resolved after 12 months or degree conferral, the "I" reverts to the alternate grade.
N No Credit No grade point per credit
NG No basis for a grade No credit or grade points
P Pass Credit given, no grade points
R Thesis in Progress Credit given, no grade points
S Satisfactory Credit given, no grade points
TR Accepted Transfer Credit  
U Unsatisfactory No credit or grade points
W Withdrawal (passing) No credit or grade points
WC Complete withdrawal No credit or grade points
Y Grade yet to be determined No credit or grade points
AUD Audit No credit or grade points
WAU Withdrawal from Audit No credit or grade points

 


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Academic Standing

 

Satisfactory Academic Standing (Undergraduate students) (AR 22)

Oregon State University expects students to maintain satisfactory academic progress toward degree completion. At the conclusion of each term, grade-point averages are calculated and academic standings determined for students seeking a baccalaureate degree according to the criteria outlined below. Students whose standings evidence a lack of satisfactory progress will be warned of this condition and advised to seek help from their academic advisors.

  1. Academic Warning: Students with a term GPA below 2.0 will be placed on Academic Warning.
  2. Academic Probation: Students who have attempted1 24 or more credits at OSU and have an OSU cumulative GPA below 2.0 will be placed on Academic Probation. Students who attain a cumulative GPA of 2.0 or better are removed from Academic Probation.
  3. Academic Suspension: Students who are on Academic Probation and have a subsequent term GPA below 2.0 will be placed on Academic Suspension. Academic Suspension is recorded on the student’s academic record. Students who are academically suspended are denied all the privileges of the institution and of all organizations in any way connected to it, including any university-recognized living group.
  4. Reinstatement to the University: Suspended students will be considered for reinstatement to the university after two years or completion of a minimum of 24 quarter credits of transferable college-level work at an accredited college or university, with a GPA of 2.5 or above.

The Faculty Senate Committee on Academic Standing is charged with the responsibility for enforcement of the above regulations on Satisfactory Academic Standing. Additionally, this committee has discretionary authority to grant exceptions and to develop guidelines for the administration of these regulations.

Footnote:

1 An attempt comprises a final grade in a course where the grade is: A, A–, B+, B, B–, C+, C, C–, D+, D, D–, F, S, U, P, NP, I/Alternate Grade (where the Alternate Grade is one of these grades), W, or Y.

Attendance

An instructor has the privilege of considering class participation in arriving at a student's grade, but it is not intended that attendance in and of itself normally be a factor in measuring a student's academic accomplishment in a course.

Other Limitations

Academic performance is not the sole criterion for admission to and continuation in certain courses and programs at the university, such as practicum courses and internships. The university may find it necessary to evaluate a person's background to determine his or her likelihood of maintaining standards of professional conduct that are necessary in the academic discipline or profession. An evaluation may take into consideration current performance, as well as past experiences and actions that could affect a student's ability to perform in the particular course or program.

 


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Student Conduct Regulations

Oregon State University aspires to stimulate a lasting attitude of civility, social responsibility and openness in our students as well as an appreciation for our values of accountability, diversity, respect, and truth. Consistent with that, all students enrolled at OSU are expected to follow student conduct regulations and university policies that have been developed to govern behavior of students as well as members of the university community. These regulations and policies are formulated to guarantee each student's freedom to learn and to protect the fundamental rights of others. The assumption upon which these regulations are based is that all people must treat others with dignity and respect in order for scholarship to thrive. The regulations and procedures for disciplinary action and appeal are available on the OSU website, http://oregonstate.edu/studentconduct/home/. Violations of the regulations subject a student to appropriate disciplinary or judicial action. These regulations have been formulated by the Student Conduct Committee, the Student Activities Committee, the university administration, and the State Board of Higher Education.


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Student Records

Family Educational Rights and Privacy Act of 1974, as amended, (20 U.S.C. 1232g) provides that Oregon State University students have the right to inspect and review the student’s education records within 45 days of the day the university receives a request for access; the right to request the amendment of the student’s education record that the student believes are inaccurate or misleading; the right to consent to disclosures of the personally identifiable information contained in the student’s educational record, except to the extent that FERPA authorizes disclosure without consent; and the right to file a complaint with the U.S. Department of Education concerning alleged failures by Oregon State University to comply with the requirements of FERPA. The Student Records Policy is available in the printed and electronic Registration Information Handbook and OSU General Catalog.


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Release of Student Information to Military Recruiters (Solomon Amendment)

Oregon State University provides information about students that is requested by military recruiters under requirements of the Solomon Amendment (As of Oct. 23, 1998 [63 Fed. Reg. 56819] and the Interim Rule published Jan. 13, 2000 [65 Fed. Reg. 2056] by Department of Defense). Under this federal law military recruiters may request the following information: Name, current mailing address (as provided by the student) including email address, current telephone number (as provided by the student), age, class level (e.g. freshman, sophomore, etc.), and academic major. The information may be requested for the immediately previous term, current term, or future term for all students age 17 and older who are or were registered at OSU for at least 1 credit in the requested term. Recruiters may request this information each term. Recruiters may not obtain any information that is not in the above list of student recruiting information. For example, they may not request any of the following: Social Security Number or ID Number, place of birth, race/ethnicity/nationality, grades and GPA, grades of low-performing students, religious affiliation, names of students with loans in default, veteran status, or names of students no longer enrolled at OSU. Institutions that do not comply with the Solomon Amendment risk losing federal funding from the departments of Defense, Education, Health and Human Services, Labor, and Transportation. Institutions do not risk losing student-aid funding such as Perkins Loans, Federal SEOG or Work-Study funds.


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Progress Standards for Veteran Students

Programs at Oregon State University are approved for the use of VA benefits under the Montgomery GI Bill, Dependents Educational Assistance, and Title 38 and Title 10 of the US Code, or benefits offered by the State of Oregon Department of Veteran Affairs. The university, through the Registrar’s Office, provides the certifying service to qualified students. The certifying official issues enrollment certification documents to the appropriate VA regional office and monitors students’ satisfactory progress for the VA.

  1. OSU students who receive benefits from the Veterans Benefits Administration of the Department of Veterans Affairs are subject to the satisfactory progress standards as set forth in Chapter 38, U.S. Code sections 1674, 1724, 1775, and 1776, and to those defined by the university in Academic Regulation 22, Satisfactory Academic Standing:

    Oregon State University expects students to maintain satisfactory academic progress toward degree completion. At the conclusion of each term, grade-point averages are calculated and academic standings determined for students seeking a baccalaureate degree according to the criteria outlined below. Students whose standings evidence a lack of satisfactory progress will be warned of this condition and advised to seek help from their academic advisors.

    1. Academic Warning: Students with a term GPA below 2.0 will be placed on Academic Warning.
    2. Academic Probation: Students who have attempted1 24 or more credits at OSU and have an OSU cumulative GPA below 2.0 will be placed on Academic Probation. Students who attain a cumulative GPA of 2.0 or better are removed from Academic Probation.
    3. Academic Suspension: Students who are on Academic Probation and have a subsequent term GPA below 2.0 will be placed on Academic Suspension. Academic Suspension is recorded on the student’s academic record. Students who are academically suspended are denied all the privileges of the institution and of all organizations in any way connected to it, including any university-recognized living group.
    4. Reinstatement to the University: Suspended students will be considered for reinstatement to the university after two years or completion of a minimum of 24 quarter credits of transferable college-level work at an accredited college or university, with a GPA of 2.5 or above.
       
  2. Students, who are placed on probation by the university, also will be notified that they are on probation insofar as Veterans Affairs’ progress standards are concerned. If a student’s deficiency is not corrected and they subsequently are placed on academic suspension, the university will notify Veterans Affairs of his or her unsatisfactory progress.
  3. The university will recertify students who are suspended by the university and subsequently reinstated by the Academic Standing Committee.
  4. Students dismissed from the university for unsatisfactory conduct will be reported as making unsatisfactory progress. The university will recertify the student only upon rescission of the dismissal by the university.

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Veteran Resources Coordinator

The Veteran Resources Coordinator (VRC) helps veterans and eligible dependents at Oregon State University find, utilize, and in some cases apply for applicable state and federal VA education benefits. In addition to helping with educational benefits, the VRC can also help veterans and their dependents tap into other non-education related VA benefits (e.g. disability compensation, VA Medical, Employment, and Homeless Veterans Reintegration Programs). In addition, the VRC can provide information to active duty military personnel on benefits they can access while in the service that will have a positive impact on their transition into civilian life down the road (e.g. Vet Centers, VA Medical Facilities, Tricare/Triwest questions, the VA claims process, etc).

Contact Veteran Services Advisor Gus Bedwell at gus.bedwell@oregonstate.edu.


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VA Certifying Official

The VA Certifying Official (VACO) certifies the enrollment of veterans and eligible dependents at Oregon State University. All veterans and eligible dependents, whether new, returning, or transfer students, who expect to receive educational benefits from the Veterans Administration must notify the VACO in the Registrar’s Office. For questions about benefits, contact veterans@oregonstate.edu.

The VA Certifying Official also monitors and reports to the Veterans Administration the Satisfactory Progress Standards for students who are receiving VA education benefits. See Progress Standards for Veteran Students for more information.


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Veterans Tuition Assistance Program

The Veterans Affairs Certifying Officials (VACO) at Oregon State University are the direct contact points for students using the Veterans Tuition Assistance Program. VACOs process students' tuition assistance authorizations and contracts and forward copies to OSU Business Affairs for billing the military branches. Depending on the branch of the military, requirements vary on how grades are reported. Grade reporting is done at the end of each academic term.

For questions about the Veterans Tuition Assistance Program, contact veterans@oregonstate.edu.


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State Education Aid

The state of Oregon has an educational aid program available to Oregon veterans who meet eligibility requirements. The state benefit may not be received for training for benefits which the veteran currently is receiving under the federal GI Bill and Voc Rehab. Information about the Oregon aid program may be obtained from the Department of Veterans Affairs, Education Section, 700 Summer St., NE, Salem, OR 97301-1285, 503-373-2000 or 800-828-8801. Additional information may be obtained from the website at http://www.oregon.gov/odva/BENEFITS.


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Veteran and U.S. Military Service Recognition Cord


Recognition of U.S. Military Service

Oregon State University recognizes the significant contribution and sacrifices made by OSU students who are U.S. military service members and veterans. Students may receive a red, white, and blue Military Service Recognition Cord to be worn at commencement.

To apply for the recognition, students should complete the OSU Military Service Recognition application which is available on the OSU Veterans website at http://oregonstate.edu/veterans/home/. Applications are to be submitted to the Veterans Resource Coordinator who will approve the application and distribute the recognition cord.


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Undergraduate Planned Educational Leave Program

The Undergraduate Planned Educational Leave Program (PELP) is a voluntary, temporary, planned interruption or pause in a student’s regular, full-time education. Its purpose is to enhance an undergraduate student’s prospect of successful completion of their academic program. The PELP provides one opportunity1 for a student to arrange a voluntary absence for as many as six consecutive regular academic terms (not including the summer terms). The PELP is designed to allow a student to pursue other activities that will assist them in clarifying their educational goals, such as job opportunities and experiences away from campus, military deployment, time to resolve personal or medical problems, or other similar pursuits. The PELP allows an undergraduate student to temporarily suspend their academic work for a period of time (in accordance with AR 13a, 13b, and 13c), and resume their studies with minimal procedural difficulties. The PELP $25 non-refundable application fee allows an undergraduate student to maintain their official standing as a student at OSU and reserves the student’s right to keep their original academic catalog2 active during their absence. Beginning with the 2011–2012 academic year, all OSU undergraduate students3 are eligible to request leave through the PELP. The university reserves the right to consider a student’s current academic standing and any existing student conduct issues prior to approving the voluntary PELP leave request. Students who withdraw from OSU prior to the 2011–2012 academic year and who are away from campus for four or more consecutive regular academic terms (not including summer terms) must re-enroll with OSU to re-establish their relationship as an OSU student and their academic catalog will be reset to the academic year they return to OSU.

Transcript Notation

A notation of the dates of any approved leave will be indicated on each student’s official transcript.

Footnotes:

1 Military deployments are an exception to this limitation. All military personnel who are deployed for military service may submit a voluntary leave request for each deployment.
2 In accordance with the university’s catalog policy on the inside cover of the General Catalog.
3 The PELP began with the 2011–2012 academic year (Summer 2011). Any former OSU students who attended OSU prior to the 2011–2012 academic year and have been absent for four or more consecutive regular academic terms will be held to OSU’s prior policy that resets the academic catalog to the catalog in effect at the time they return to OSU.


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